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NWDOH Seeks 4-Year Medical Logistics Provider

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The North West Department of Health (NWDOH) has issued an open Request for Bid under reference number NWDOH 01/2026 for the distribution of pharmaceutical and surgical supplies from Mmabatho Medical Stores to thirty-one (31) health facilities across the province. This critical logistics contract spans four (4) years and requires a reliable, compliant, and well-resourced service provider capable of ensuring timely, temperature-controlled, and secure delivery of life-saving medical products. Submissions must be delivered in hard copy by 11:00 on Friday, 13 February 2026, to the Department’s offices in Mmabatho.

This is a strategic opportunity for experienced logistics and cold-chain transport providers to support public health infrastructure in the North West Province.

Scope of Work: Province-Wide Medical Logistics Network

The successful bidder will manage end-to-end distribution across four districts—Dr Kenneth Kaunda, Dr Ruth Segomotsi Mompati, Ngaka Modiri Molema, and Bojanala—including:

  • Loading of stock at Mmabatho Medical Stores
  • Transportation to 31 designated health facilities on a bi-weekly schedule
  • Unloading and handover of goods with full documentation
  • Return of unused stock, expired items, and paperwork to Mmabatho
  • Provision of emergency and urgent deliveries as required

Routes include gravel roads, requiring vehicles to be loaded and secured to prevent damage during transit.

Mandatory Vehicle and Compliance Requirements

Bidders must provide and maintain a dedicated fleet, including:

  • 3 x 2-ton vehicles
  • 4 x 4-ton vehicles
  • 2 x 8-ton vehicles

All vehicles must:

  • Be equipped with GPS tracking devices (accessible to NWDOH on request)
  • Be used exclusively for transporting medical and surgical supplies
  • Comply with temperature and humidity monitoring where required (e.g., for vaccines or biologics)
  • Undergo transport validation for summer and winter conditions, with route profiling and sensor data submitted

Subcontracting is strictly prohibited.

Technical and Administrative Documentation

To be considered, bidders must submit:

  • Valid Central Supplier Database (CSD) registration
  • SARS Tax Compliance PIN or clearance certificate
  • B-BBEE Certificate or sworn affidavit
  • Detailed fleet list with registration, capacity, and tracking capability
  • Proof of experience in pharmaceutical or healthcare logistics
  • Completed Standard Bidding Documents (SBD 4 and SBD 6.1)
  • Service Level Agreement (SLA) outlining response times, breakdown protocols, and penalties

All documents must be sealed in an envelope clearly marked with the tender number and company name.

Evaluation and Contractual Conditions

Bids will be evaluated based on:

  • Compliance with technical specifications
  • Fleet readiness and geographic coverage
  • Price competitiveness
  • B-BBEE status and specific goals

The Department reserves the right to:

  • Award the contract in whole or in part
  • Conduct due diligence inspections before or during the contract
  • Apply penalties for non-performance as defined in the SLA
  • Adjust delivery schedules or add new facilities during the term

The contract will be governed by the General Conditions of Contract (GCC) and NEC3 Engineering & Construction Contract principles.

Submission Guidelines and Key Deadlines

  • Closing Date & Time: 13 February 2026 at 11:00
  • Submission Address:
    Bid Box, Ground Floor, New Office Park Building
    Corner First Street and Sekame, Mmabatho (Behind The Crossing Mall), 2735
  • Format: Sealed envelope with Tender No. NWDOH 01/2026, company name, closing date/time
  • No courier acceptance: Couriers must place documents directly into the bid box
  • Late or incomplete submissions will be disqualified

Related opportunity: ACSA Tender: 3-Year PPE Supply Contract at King Phalo Airport

Access Tender Documents and Contact Information

Download the complete bid package:

For inquiries:

All questions must be submitted in writing. Responses will be published on the eTenders portal.

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