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Artscape Invites Quotations For Various Department Stationery

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Artscape, a Schedule 3A national cultural institution under the Public Finance Management Act, has issued a Request for Quotation (RFQ) under reference number RFQ126/2025 for the supply of general stationery items to its various departments in Cape Town. This procurement supports daily administrative, production, and educational operations at one of South Africa’s leading performing arts centres. Quotations must be submitted by 13:00 on Friday, 9 January 2026, to joannd@artscape.co.za.

Given the short response window, suppliers are encouraged to act swiftly and ensure full compliance with submission requirements.

Scope of Supply: General Office and Production Stationery

The successful supplier will deliver a range of standard stationery items, including but not limited to:

  • Writing instruments (pens, markers, highlighters)
  • Notebooks, notepads, and writing paper
  • File folders, binders, and document organizers
  • Adhesives, staplers, hole punches, and desk accessories
  • Envelopes, labels, and printing paper

Suppliers must indicate brand, model, or equivalent specification, along with unit price inclusive of VAT. Catalogues or product brochures may be attached for clarity.

Mandatory Submission Requirements

To be considered, quotations must include:

  • A completed pricing schedule with quantity, unit price (incl. VAT), and total per item
  • A valid SARS Tax Compliance PIN
  • CSD registration number (36-digit security code required)
  • B-BBEE Certificate or sworn affidavit (if applicable)
  • Declaration confirming none of the directors are listed on the National Register for Tender Defaulters

All documents must be submitted in a single email to joannd@artscape.co.za with the subject line:
“RFQ126/2025 – [Your Company Name]”

Evaluation Criteria: Price and Compliance

This RFQ will be evaluated using the 80/20 Preferential Procurement system:

  • 80 points: Price (lowest compliant quote receives full points)
  • 20 points: B-BBEE status and specific ownership goals (women, youth, disability, military veterans)

Only complete, responsive, and compliant quotations will be considered. Artscape reserves the right to reject any or all submissions without explanation.

Urgent Timeline and Submission Guidelines

  • Publication Date: 6 January 2026
  • Closing Date & Time: 9 January 2026 at 13:00
  • Submission Method: Email only – no hard copies, faxes, or late submissions accepted
  • Delivery Address: Artscape, DF Malan Street, Foreshore, Cape Town, 8000

Given the 3-day response window, suppliers should prepare documentation in advance and confirm receipt of their submission.

Related opportunity: SADPMR Tender: Supply & Delivery of Consumables For 3 Months

Access Tender Documents and Contact Information

Download the official RFQ document:

For inquiries:

All questions must be submitted in writing. No briefing session will be held.

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