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ASA Catering Tender: Workshop Lunch for 25 People

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Agrément South Africa has issued a Request for Quotation (RFQ) under reference ASA 03/12/2025 for the Procurement of Catering Services for its Operating Model Workshop on Monday, 15 December 2025. The event will host 25 attendees at the Department of Public Works – Workshop/Farm, 600 Soutpansberg Road, Rietondale (Hatfield), Pretoria, 0084, with lunch to be served promptly at 12:00 PM. The RFQ was published on Wednesday, 10 December 2025, with a strict closing deadline of Friday, 12 December 2025 at 12:00 PM.

Tender Overview and Workshop Context

As a Schedule 3A public entity under the Department of Public Works and Infrastructure, Agrément South Africa plays a critical role in assuring the fitness-for-purpose of non-standard construction products in South Africa. This workshop is a strategic internal session aimed at refining the organisation’s operational framework, requiring a professional, punctual, and hygienic catering service that reflects its institutional standards.

Detailed Lunch Menu and Service Requirements

The appointed service provider will supply and serve a full lunch for 25 people, comprising:

  • Starches: Pap and rolls
  • Proteins: Braai chicken, boerewors, and beef
  • Sides: Chakalaka and potato salad
  • Beverages: 25 units each of soft drinks, bottled water, and 100% fruit juice

All food must be prepared in a registered kitchen with a valid Certificate of Acceptability (CoA), delivered on time at 12:00 PM sharp, and served in a professional, organised manner. The caterer is responsible for setup, service, and cleanup, including the removal of all waste.

Mandatory Documentation and Submission Rules

To be considered responsive, bidders must submit the following via email to procurement@agrement.co.za:

  • A detailed quotation on company letterhead, inclusive of VAT
  • Valid SARS Tax Compliance Status (TCS) PIN or active Central Supplier Database (CSD) report
  • Completed SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim)
  • Signed General Conditions of Contract
  • Proof of CoA for food handling

The email subject line must read: “ASA 03/12/2025 – Catering for Operating Model Workshop”.
Late, faxed, couriered, or hand-delivered submissions will not be accepted.

Evaluation Criteria and Compliance Standards

The RFQ will be evaluated under the 80/20 Preferential Procurement System:

  • 80 points for price competitiveness (lowest compliant quote receives full points)
  • 20 points for specific empowerment goals, including Black, women, youth, and disability ownership

All preference claims must be substantiated with certified documentation. Only bidders meeting all administrative and technical requirements will be considered.

Key Dates and Contact Information

  • RFQ Published: 10 December 2025
  • Closing Date & Time: 12 December 2025 at 12:00 PM
  • Event Date & Time: 15 December 2025 at 12:00 PM
  • Venue: Department of Public Works – Workshop/Farm, 600 Soutpansberg Road, Rietondale, Pretoria, 0084

For inquiries, contact Ms. Moloko Mosha at 076-035-2769 or procurement@agrement.co.za.

Related opportunity: Western Cape Catering Tender: 3-Year Panel for Service Providers

How to Access Official Tender Documentation

The complete RFQ documentation is available for download from the National Treasury’s eTenders portal:

With only two days to respond and email-only submissions, this RFQ offers professional caterers in Gauteng a time-sensitive opportunity to support a key national construction regulator. Bidders are strongly urged to act immediately and submit complete, compliant proposals before the 12 December 2025 deadline.

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