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SASSA Tender: Supply and Deliver School Uniforms for 3 Years

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The South African Social Security Agency (SASSA) has issued an open Request for Bid under reference SASSA: 04-25-GA-NW for the Appointment of a Panel of Accredited Service Providers to Supply and Deliver School Uniforms across the North West Province. This 36-month initiative supports SASSA’s Social Relief of Distress (SRD) programme, ensuring vulnerable learners receive essential schoolwear with dignity and timeliness. The tender was published on Monday, 1 December 2025, with a closing deadline of Monday, 12 January 2026 at 11:00 AM.

Tender Overview and Social Relief Mandate

As a Schedule 3A public entity, SASSA administers social grants and emergency relief to qualifying households. The provision of school uniforms forms a critical component of the SRD grant, aimed at reducing the financial burden on indigent families and promoting school attendance. This tender establishes a pre-qualified panel of service providers who will be engaged on an “as-and-when-required” basis based on verified beneficiary data from schools and SASSA offices in the four districts: Ngaka Modiri Molema, Bojanala, Dr Kenneth Kaunda, and Dr Ruth Segomotsi Mompati.

Scope of Uniform Supply and Delivery Requirements

The appointed suppliers will be responsible for:

  • Consulting with schools to confirm uniform specifications before production
  • Sourcing, manufacturing, and packaging standardised uniforms per child
  • Delivering directly to specified addresses (usually schools or SASSA offices)
  • Ensuring all items are SABS-compliant, weather-appropriate, and durable

Each uniform pack must be individually labelled with the child’s full name, school, and size, and include:

  • Blazer, jersey, shirt/blouse, trousers/skirt
  • Sport shorts and t-shirt
  • School bag (30L × 13W × 45H cm), raincoat, and gumboots

All garments must meet the generic school uniform standards outlined in Annexure B of the tender document.

Technical Specifications and Packaging Standards

Uniforms must be made from appropriate, durable fabrics suitable for daily school use. Suppliers must ensure:

  • Consistent sizing and quality across batches
  • Correct school branding (where applicable)
  • Secure, hygienic packaging that prevents damage or soiling
  • No substitutions without prior written approval from SASSA

SASSA will not bear costs for incorrect, damaged, or non-compliant deliveries.

Mandatory Documentation and Compliance Criteria

To be considered responsive, bidders must submit:

  • Valid Central Supplier Database (CSD) registration
  • SARS Tax Compliance Status (TCS) PIN
  • B-BBEE certificate or sworn affidavit
  • Completed MBD 1–9 forms (including Declarations of Interest and Past SCM Practices)
  • Company profile with evidence of capacity to serve multiple districts
  • Execution strategy covering sourcing, logistics, and contingency planning

Failure to submit any mandatory document will result in disqualification.

Evaluation Methodology and Functionality Threshold

Bids will undergo a two-phase evaluation:

  1. Administrative Compliance: Verification of all mandatory documents
  2. Functionality Assessment (100-point scale):
    • Experience in school uniform supply (30 points)
    • Execution and logistics strategy (30 points)
    • Resource and production capacity (25 points)
    • Contingency planning (15 points)

Only bidders scoring 70% or higher will proceed to the 80/20 Preferential Procurement evaluation, where price and empowerment status (Black, women, youth ownership) will be scored.

Submission Guidelines and Key Dates

  • Tender Published: 1 December 2025
  • Non-Compulsory Briefing: 11 December 2025 at 11:00 AM via Microsoft Teams
    • Meeting ID: 324 675 824 140
    • Passcode: 5Ej7Lu7R
  • Closing Date & Time: 12 January 2026 at 11:00 AM
  • Submission Address: Bid Box, SASSA House (Mega City Building), Corner Sekame and Dr James Moroka, Mahikeng, 2735

Bids must be hand-delivered in a sealed envelope clearly marked with the tender number. Late, emailed, or faxed submissions will not be accepted.

For supply chain inquiries, contact Mr. Tebogo Moloto at 018-397-3426 or luckymo@sassa.gov.za.
For technical or operational questions, contact Ms. Mando Maahlo at 018-397-3358 or mandom@sassa.gov.za.

Related opportunity: PRASA Seeks Quotation for Supply of Executive PPE

How to Access the Official Tender Document

The complete tender documentation is available for free download from the National Treasury’s eTenders portal:
SASSA04-25-GA-NW Appointment of panel of accredited service providers for supply and delivery of school uniforms for SASSA North West for a period of Thirty-six (36) months.pdf

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