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Groote Schuur Hospital Seeks Non-Perishable Food Supplier

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The Western Cape Department of Health and Wellness has issued an open tender (GSHPT137/2026) for the supply and delivery of non-perishable food items. This strategic two-year contract is designed to ensure a consistent, high-quality, and safe supply of essential food products to the Main Kitchen and Provision Stores at Groote Schuur Hospital, supporting the nutritional needs of patients and the operational efficiency of the facility.

Scope of Work

The successful service provider will be responsible for the reliable provisioning of non-perishable food items on an as-and-when-required basis. Key operational deliverables include:

  • Daily delivery of goods to the Main Kitchen (A26) and Provision Stores (A22) on the A-floor of Groote Schuur Hospital.
  • Strict adherence to delivery windows, which are mandated between 07:30 and 11:30, Monday to Friday.
  • Provision of firm, nett pricing that includes all delivery costs, with no allowances for price variations or minimum quantity order guarantees.
  • Compliance with all food safety and handling regulations, ensuring products are traceable and meet the hospital’s stringent quality standards.

Compulsory Briefing Session

Attendance at the official briefing session is strictly mandatory. Bidders who arrive after 11:00 will not be permitted entry to the venue, and failure to comply with this requirement will result in immediate disqualification. The session is scheduled for Monday, 23 November 2026, at 11:00. It will be held at the Kleinschuur Exhibition Area, E-Floor, New Main Building, Groote Schuur Hospital, Observatory.

Mandatory Compliance Requirements

To be considered responsive, bidders must submit a comprehensive compliance package demonstrating operational legitimacy and food safety adherence. Essential documentation includes:

  • A valid Central Supplier Database (CSD) registration report reflecting an active MAAA status.
  • A current SARS Tax Compliance Status PIN.
  • A valid Broad-Based Black Economic Empowerment (B-BBEE) certificate or sworn affidavit.
  • Valid HACCP (Hazard Analysis Critical Control Point) and/or ISO 22000 food safety certification from the manufacturer, along with a food safety verification inspection certificate.
  • Written proof from suppliers or manufacturers confirming no objection to the bidder offering their products and guaranteeing continued supply for the contract duration.

Evaluation Criteria

Proposals will undergo a rigorous evaluation process in accordance with the Preferential Procurement Policy Framework Act. Bids will be assessed on administrative compliance, technical functionality, and price competitiveness. The adjudication will utilize either the 80/20 or 90/10 preference point system, depending on the total bid value. Groote Schuur Hospital reserves the right to conduct site visits at the bidder’s premises during the evaluation process and throughout the contract period to verify capacity and compliance.

Related opportunity: Tygerberg Hospital Requests Fresh Meat Products

Submission Guidelines

Completed bid response documents must be placed in a sealed envelope, clearly endorsed with the bid number (GSHPT137/2026), the bidder’s name, and the closing date. The envelope must be deposited in the official bid box situated in the Foyer, Main Entrance, Old Main Building, Groote Schuur Hospital, Observatory, 7925. The strict closing time is 11:00 on Friday, 04 December 2026. Late, faxed, or emailed submissions will not be accepted under any circumstances. For enquiries, contact Nomangesi Ntlantsana at 021-404-3122 or Nomangesi.Ntantsana@westerncape.gov.za.

Document Downloads

Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:

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