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IEC Seeks Security Services for North West Office and Warehouse

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The Electoral Commission of South Africa (IEC) has issued an open tender (IEC/NW-01/2026) for the appointment of a professional security service provider to safeguard its North West Provincial Office and Warehouse facilities. This strategic procurement initiative aims to ensure the protection of electoral assets, sensitive materials, and personnel, supporting the IEC’s constitutional mandate to conduct free and fair elections across the province.

Scope of Security Services

The successful service provider will be responsible for delivering comprehensive security solutions at designated IEC facilities in the North West province. Key operational deliverables include:

  • Provision of armed and unarmed security guarding services at the Provincial Office located at 103 Sekame Road, Mahikeng, and the Provincial Warehouse within the Ngaka Modiri Molema Municipality area.
  • Implementation of access control measures, perimeter patrols, and asset protection protocols.
  • Rendering of tactical and close protection services when requested by the Electoral Commission.
  • Management of security incidents and emergency response coordination.
  • Deployment of PSIRA-registered security officers with appropriate grading and training.

Non-Compulsory Briefing Session

While attendance is not mandatory, a tender briefing session is highly recommended for prospective bidders to gain a comprehensive understanding of the site-specific security requirements and operational expectations. The session is scheduled for Wednesday, 25 November 2026, at 11:00. It will be held at the Protea Office Park, 103 Sekame Road, Mahikeng, 2735.

Mandatory Documents and Compliance Requirements

  • Completed and signed tender forms in original ink, with no correction fluid or tape
  • Company registration on the Central Supplier Database (CSD) and a compliant tax status
  • Valid PSIRA registration certificate and a letter of good standing valid at the closing date
  • Comprehensive company profile with an organogram and named incumbents
  • At least five verifiable reference letters on client letterhead, with start and end dates
  • Proof of a minimum of three years’ experience in the security industry
  • Established administration office and 24-hour control room within the Ngaka Modiri Molema area
  • Proposed team list and CVs, including valid PSIRA certificates and South African IDs
  • Detailed security plan, contingency plan, and ad hoc services plan
  • Completed pricing schedules B1 to B3, aligned with PSIRA rates
  • Completed physical infrastructure schedule
  • B-BBEE certificate or sworn affidavit for preference points

Evaluation Criteria

Proposals will be evaluated in accordance with the IEC’s Supply Chain Management Policy and the Preferential Procurement Policy Framework Act. The adjudication process utilizes the applicable preference point system, balancing price competitiveness with specific transformation goals. Bidders will be assessed on their technical capability, company experience in providing similar security services, financial stability, and the proposed methodology for ensuring comprehensive site coverage and incident management.

Related opportunity: PSiRA Seeks Training Provider Panel for 60-Month Programme

Submission Guidelines and Documents

Completed bid documents must be placed in a separate sealed envelope or suitable container, clearly marked with the company name and the tender reference number (IEC/NW-01/2026). Envelopes must be deposited in the official tender box or designated room at the Electoral Commission’s offices. Submissions can be hand-delivered to the IEC National Office at Election House, Riverside Office Park, 1303 Heuwel Avenue, Centurion, 0157, or to the North West Provincial Office at 103 Sekame Road, Mahikeng. The strict closing time is 11:00 on Tuesday, 08 December 2026. The Electoral Commission takes no responsibility for late bids, whatever the reason may be. Telegraphic, telephonic, faxed, or emailed submissions will not be accepted. For enquiries, contact Yash Sookan at 012-622-5700 or Sookany@elections.org.za.

Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:

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