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Mbombela Municipality Seeks Catering Services for IDP Meetings

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Mbombela Local Municipality

The City of Mbombela invites qualified service providers to submit bids for the appointment of a catering service provider for stakeholder consultative meetings relating to the Integrated Development Plan (IDP) and Budget for the 2027-2032 financial period. This Request for Quotation (COM107/2026) offers an opportunity for catering businesses to service a series of important community engagement events.

Tender Overview

The tender number is COM107/2026, issued by the Mbombela Local Municipality in Mpumalanga. The closing date for submissions is 16 September 2026 at 11:00. There is no briefing session for this tender. Bid documents can be downloaded free of charge from the City’s website and the e-Tenders portal from 9 September 2026.

Scope of Work

The scope encompasses catering and transport services for stakeholder consultative meetings. Catering requirements include lunch and refreshments for meetings with religious leaders, traditional leaders, the transport industry, and organized business. Menus include pap, rice, grilled chicken, beef stew, vegetables, salads, samp, dumplings, mogodu, chicken feet, and mancina. Transport services are required to bring stakeholders from various regions including Matsulu, Barberton, Nsikazi, Hazyview, Pienaar, and KaNyamazane to the Mbombela Civic Centre and Mpumalanga House of Traditional Leaders.

Mandatory Requirements

  • Valid Tax Compliance Status (TCS) PIN
  • Proof of company registration
  • Certified copies of business directors’ identity documents
  • Full Central Supplier Database (CSD) registration report not older than 30 days
  • At least one certified copy of an appointment letter or purchase order with a certified reference letter demonstrating experience in catering for 100 or more people
  • Valid Certificate of Acceptability (CoA) for food safety and hygiene
  • Certified copy of relevant qualification and CV of proposed Project/Culinary Leader with minimum three years’ experience
  • Current municipal rates and taxes statements for the business and all directors
  • Valid B-BBEE certificate or sworn affidavit
  • Public liability insurance (if applicable)

Evaluation Criteria

The tender will be evaluated using the 80/20 preference point system where 80 points are allocated for price and 20 points for specific goals. Specific goals include 100% black ownership (5 points), at least 30% women ownership (5 points), at least 30% youth ownership (2.5 points), at least 30% people living with disabilities ownership (2.5 points), and EME located within the City of Mbombela (5 points).

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Submission Details

Duly completed bid documents and supporting documents must be sealed in an envelope clearly marked with the bid number, description, and closing date. Bids must be placed in the bid box at the Mbombela Civic Centre, 1 Nel Street, Mbombela, before 11:00 on the closing date. Bids received by telegram, fax, or email will not be considered. Late bids will not be accepted.

Enquiries and Documentation

For technical enquiries, contact Thembisile Shabangu at 013-759-2258 or thembisile.shabangu@mbombela.gov.za. For supply chain queries, contact Christopher Nkambule at 013-759-2358 or christopher.nkambule@mbombela.gov.za.

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