The Nkangala District Municipality has re-advertised an open tender for the appointment of a panel of professional caterers to render services across various municipalities within the district for a three-year period. This strategic procurement targets accredited catering enterprises to support high-profile municipal events and meetings on an as-and-when-required basis.
Scope of Works and Premises Inspection
The appointed panel will cater for a wide range of municipal meetings and events, including council meetings, mayoral committee sessions, workshops, and gala dinners. The scope is categorised as follows:
- Category A: VIP catering (1-50 people)
- Category B: Adhoc/regular meetings (1-50 people)
- Category C: Medium functions (51-100 people)
- Category D: Large functions (101-250 people)
- Category E: Big events/Gala Dinners (251+ people)
Service providers must be able to deliver a variety of menus, including standard western lunches, African cuisine, finger lunches, pre-packed meals, and full breakfasts. Caterers must also accommodate dietary preferences including halaal, kosher, and vegetarian options, with valid certification where applicable. Preference will be given to locally based companies, or those entering a Joint Venture with a local caterer and subcontracting at least 25% of the contract.
Compulsory Briefing Session
Attendance at the pre-bid clarification meeting is strictly mandatory. Bidders who fail to attend and sign the register will be summarily disqualified from the evaluation process.
- Date: Tuesday, 18 August 2026
- Time: 12:00
- Venue: Nkangala District Municipality, 2A Walter Sisulu, Aerorand, Middelburg, 1050
Mandatory Returnable Documents Required for Submission
Tenderers must complete and submit a comprehensive set of returnable documents, including:
- Fully completed Invitation to Bid (Part A)
- POPI Notice and Consent Form
- Declaration of Bidder’s Past Supply Chain Management Practices
- Declaration of Interest
- Authority of Signatory
- Financial References and Bank Details
- Municipal Utility Account
- Preference Schedule
- Certificate of Independent Bid Determination
- Proof of Certificate of Acceptability or HACCP certification
- Public Liability Insurance (minimum R100,000 cover)
Bidders must also submit a detailed project structure, proposed key personnel with CVs, schedule of previous experience, and a comprehensive methodology proposal .
Submission Guidelines and Validity
Sealed bid documents must be deposited in the official tender box. Late, emailed, or faxed submissions will not be accepted. Bids must remain valid for 120 days from the closing date.
Related opportunity: SIU Seeks Catering Provider for the North West Provincial Office
Key Dates and Enquiries
- Closing Date: Tuesday, 08 September 2026
- Closing Time: 12:00
- Contact: Mr Masilela (masilelasi@nkangaladm.gov.za | 013-249-2104)
Document Access and Downloads
- Download 5 List of Returnable Documents
- Download 11 Scope of Work Blue page
- Download 2 Contents Notice print on white
- Download 09 Pricing Instructions print on yellow
- Download 1 COVER PAGE Print in colour
- Download 6 The Contract – PRINT IN YELLOW
- Download 10 Bill of Quantities
- Download 3 Tender data print on pink
- Download 7 Form of Offer and Acceptance
- Download 4 Returnable Documents Cover page
- Download 8 Contract Data Yellow
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