African Exploration Mining and Finance Corporation (SOC) Ltd has released a Request for Proposal (AE/VLAK004/2026) for the appointment of a panel of service providers to transport crushed coal from its Vlakfontein Mine to various Eskom power stations for a 36-month period .
This strategic procurement supports AEMFC’s mandate to secure South Africa’s energy supply through coal mining and supply for electricity generation. The mine currently produces approximately 208,000 tons of crushed coal per month for Eskom, with the successful contractors required to move 34,667 tons per month each.
Compulsory Virtual Briefing Session and Submission Details
A compulsory virtual briefing session will be held via Microsoft Teams on 08 July 2026 at 10:00. Prospective bidders must register their interest by completing the “Registration of Prospective Bidders Form” and returning it to tender@aemfc.co.za by 07 July 2026.
Sealed bids must be deposited in the bid box at AEMFC’s Waterfall City offices (Building 1, 1st Floor, 74 Waterfall Drive) before 12:00 on 28 July 2026. The bid validity period is 120 business days from closing.
Scope of Work and Operational Requirements
The base delivery point is Kusile Power Station, though destinations may change based on Eskom requirements. Transporters must use 22-meter interlinked side tipper trucks capable of loading 32-34 tons, with the following requirements:
- Tracking devices installed on all trucks
- Valid Rotran discs and Eskom induction certification
- Technical support vehicles for emergency breakdowns
- Compliance with mine traffic management rules and procedures
- 24/7 operations including Sundays (AEMFC holds a valid Sunday labour permit)
- Own Personal Protective Equipment (PPE) and supervision vehicles
- Trucks yard and maintenance workshop
Equipment Safety Requirements:
- Yellow strobe lights, reverse alarms, and valid license discs
- Tarpaulin covers on both trailers with functional rachets
- 7-metre yellow reflective stripes on both sides of trailers
- 3x 9kg DCP fire extinguishers and 2x stop blocks
Note: No overnight parking is permitted on the mine, and the mine is not liable for any damage or theft to trucks whilst on site.
Evaluation Process and Requirements
The evaluation follows a two-stage functionality approach before price evaluation:
Stage 1: Functionality Evaluation (80 points, Minimum 75 points required):
- Company capacity to transport crushed coal (20 points): More than 35,000 tons/month = 20 points
- Company experience in coal transportation (15 points): More than 5 years = 15 points
- Proof of trucks availability (15 points): More than 40 trucks = 15 points
- Supervisor experience (15 points): More than 5 years in coal transport = 15 points
- Maintenance Artisans experience (15 points): More than 5 years as qualified Diesel Mechanic = 15 points
Stage 2: Equipment Site Inspection (20 points required):
- Verification of listed trucks, truck yard, workshop facilities, and technical support vehicles
- Site inspection restricted to top companies achieving minimum 75 points in Stage 1
Stage 3: Price Evaluation (90 points) using the 90/10 preference point system
Mandatory and Essential Documents Summary
Mandatory Returnable Documents (disqualification if missing):
- SBD1 Form
- Pricing and Delivery Schedule
- Compulsory Certificate of Briefing Session Attendance
- Proof of Tontrac authorisation/training for drivers
- Proof of tracking device installation (installation certificate)
Essential Returnable Documents:
- CSD Registration Certificate (not older than 1 month)
- Tax Clearance Certificate or SARS PIN
- SBD 4: Declaration of Interest
- SBD 6.1: Preferential Procurement Regulations
- SBD 9: Certificate of Independent Bid Determination
- Resolution to Sign on Behalf of Company
- Registration of Prospective Bidders Form
- 3 Years Audited Financial Statements
Documents Used for Scoring:
- Signed and contactable reference letters on client company letterhead confirming capacity and experience
- Proof of truck ownership or lease agreements with roadworthiness certificates
- CVs and certified Diesel Mechanic trade test certificates
- B-BBEE Certificate or Sworn Affidavit with required supporting documents
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Contact Details
Procurement Enquiries:
Bulelwa Mabena
Tel: 010 010 6100
Email: bulelwas@aemfc.co.za
General Tender Enquiries:
Email: tender@aemfc.co.za
Fraud and Ethics Hotline:
Toll Free: 0800 333 118
Email: aemfc@thehotline.co.za
Tender documents: Download AE/VLAK004/2026 RFP Advert
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