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Cape Town 3-Year Signage Supply, Installation and Maintenance Tender

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The City of Cape Town has issued an open tender (278G/2025/26) for a 36-month term contract to supply, install, repair, and maintain signage across all parks, open spaces, and facilities owned or leased by the Community Services and Health directorate. This strategic procurement aims to enhance public navigation and safety within municipal recreational and health precincts.

Scope of Works and Facilities

The appointed service provider will manage the end-to-end lifecycle of municipal signage. Key responsibilities include:

  • Manufacturing, supplying, and delivering free-standing, wall-mounted, and bollard signs.
  • Removing and responsibly disposing of existing signage, including recycling steel components.
  • Performing ongoing repairs and maintenance across designated parks and health facilities.

Mandatory Documents Required for Submission

To submit a compliant bid, the following mandatory documents must be completed and included in your submission. Failure to provide all required documentation may render your bid non-responsive.

Core Tender Documents:

  • Form of Offer and Acceptance (C.2.1) – signed
  • Details of Tenderer/Supplier (C.1) – fully completed
  • Price Schedule (C.4) – completed with all rates and totals
  • Occupational Health and Safety Agreement (C.3) – signed Section 37(2) agreement
  • Entire tender document – completed and signed in all respects

Returnable Schedules (Annexure F):

  • F.1 – Contract Price Adjustment and/or Rate of Exchange Variation
  • F.2 – Certificate of Authority for Partnerships/Joint Ventures/Consortiums (if applicable)
  • F.3 – Declaration for Procurement above R10 million
  • F.4 – Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022
  • F.5 – Declaration of Interest – State Employees (MBD 4 amended)
  • F.6 – Conflict of Interest Declaration
  • F.7 – Declaration of Tenderer’s Past Supply Chain Management Practices (MBD 8)
  • F.8 – Authorisation for the Deduction of Outstanding Amounts Owed to the CCT
  • F.9 – Certificate of Independent Tender Determination
  • F.10 – Proposed Deviations and Qualifications by Tenderer
  • F.11 – List of Other Documents Attached by Tenderer
  • F.12 – Record of Addenda to Tender Documents
  • F.13 – Information to Be Provided with the Tender (including Schedules 1-3 for functionality)
  • F.14 – Appeal Application

Functionality Schedules (F.13):

  • Schedule 1 – Demonstrated experience in Supplying of Signage Boards
  • Schedule 2 – Demonstrated experience in Installation of Signage Boards
  • Schedule 3 – Demonstrated experience in Repairing of Signage Boards

Supporting Certificates and Proof:

  • Valid SARS Tax Compliance Status PIN
  • CCT Supplier Database Registration Number
  • National Treasury Central Supplier Database (CSD) registration number
  • Company registration certificates (CK/CoR documents)
  • Joint Venture Agreement (if bidding as a Joint Venture or Consortium)
  • Audited financial statements for the past 3 years (if applicable by law)
  • Valid BBBEE certificate (for preference points claims)
  • Acceptable samples of signage (as per specifications)
  • Completed Insurance Broker’s Warranty (Annexure A)
  • Compensation Commissioner Letter of Good Standing (for COIDA compliance)

Evaluation and Compliance Criteria

Bids will be strictly evaluated in accordance with the Preferential Procurement Regulations, 2022. The adjudication process will assess functionality, price competitiveness, and specific preference goals. Bidders must ensure full compliance with all statutory and eligibility criteria outlined in the tender document to avoid disqualification.

Non-Compulsory Briefing Session

A clarification meeting will be held to assist prospective bidders with technical and procedural queries.

  • Date: Wednesday, 01 July 2026
  • Time: 10:00
  • Format: In-person meeting and MS Teams (details provided on page 3 of the tender document)

Related opportunity: NRWDI Seeks Graphic Design, Layout, Editing and Print Services

Submission Guidelines and Deadlines

Sealed bid envelopes must be clearly marked with the tender number and description, and inserted into the official tender box before the strict deadline.

  • Closing Date: Monday, 20 July 2026
  • Closing Time: 10:00
  • Venue: Tender Box 239, Civic Centre, 12 Hertzog Boulevard, Cape Town

Enquiries and Document Access

For supply chain enquiries, contact SCM.Tenders6@capetown.gov.za. Download the complete tender specification: Download 278G/2025/26 Signage Term Tender Document

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