Mbombela Local Municipality invites qualified service providers to submit quotations for the provision of event logistics services supporting the Gender-Based Violence and Femicide (GBVF) Awareness Campaign. This Request for Quotation (COM58/2026) presents a meaningful opportunity for event management companies to contribute to a critical social initiative while expanding their public sector portfolio.
Tender Overview and Scope
The municipality requires comprehensive event logistics support for GBVF awareness activities across the City of Mbombela. Services may include venue coordination, equipment supply, staging, audiovisual support, and on-site event management to ensure impactful community engagements.
The event will take place at Matsulu Community Hall (date TBC). Catering requirements include:
| Item | Quantity | Details |
|---|---|---|
| Breakfast on arrival | 200 | Toasted sandwich, banana/apple, 200ml juice box in Eco Bag (A4 white kraft with paper twist handle, branded with Mbombela sticker) |
| VIP catering (Fire Station) | 50 | Scones, muffins, toasted sandwich, juice, tea, coffee |
| General lunch | 200 | Pap/rice, beef stew, grilled chicken, 1 salad, 1 vegetable |
| VIP lunch (Council Chamber) | 50 | Pap/rice, beef stew, grilled chicken, fried fish, 2 salads, 2 vegetables |
| Beverages | 500 still water (500ml), 125 canned juice (300ml), 125 soft drink (300ml) |
Key Submission Details
- Tender Reference: COM58/2026
- Closing Date: Friday, 22 May 2026 at 11:00
- Submission Location: 1 Nel Street, Mbombela Civic Centre, Sonheuwel, Mbombela, 1200
- Province: Mpumalanga
Mandatory Certifications & Company Experience (Disqualification if not met)
- Certificate of Acceptability (CoA) for basic food safety and hygiene issued by Ehlanzeni District Municipality or equivalent – must be in the name of the business director or culinary leader responsible for execution
- Project Leader Qualification: Diploma in food handling and preparation or higher + minimum 3 years’ relevant experience + certified ID copy + comprehensive CV. If current employment differs from bidding entity, a consent letter must accompany.
- Company Experience: At least two certified appointment letters / purchase orders with certified reference letters for:
- Catering services (200+ people)
- Provision of audio systems
Note: An event management project that includes both catering and audio services counts as a two-in-one, but catering experience still requires minimum two proofs.
Compulsory Returnable Documents (All mandatory – missing = disqualification)
- CSD full registration report (NOT summary report, not older than 30 days from closing date)
- Valid Tax Compliance Status (TCS)
- Company registration certificate
- Certified ID copies of business directors
- Certified copy of B-BBEE certificate or sworn affidavit for preference points
- Current municipal rates & taxes statement (business + each director). For rural/tribal areas: proof of residential from tribal authority. For leased premises: lease agreement + lessor’s up-to-date rates statement.
- Detailed implementation plan
- Company profile
How to Access Bid Documents
Prospective bidders must download the complete tender documentation from the National Treasury eTender Portal:
Related opportunity: CEF Seeks Canteen Services Provider for 5-Year Contract
Enquiries and Clarifications
All technical or procedural enquiries should be directed to the appointed municipal contact:
- Contact Person: Paulinah Segage
- Email: paulinah.segage@mbombela.gov.za
- Telephone: 013-759-9320
Submission Requirements and Compliance
Bidders must ensure quotations are submitted timeously to the correct address. Late submissions will not be considered. Providers should review all special conditions within the bid documents and confirm compliance with municipal supply chain management policies and preferential procurement regulations.
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