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Ulundi Cleaning Materials Tender: 36-Month Supply Contract

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Ulundi Local Municipality has issued Bid No. 03/2025/2026, inviting qualified service providers to submit proposals for the supply and delivery of cleaning materials over a 36-month contract period. This open tender, published on 10 March 2026, presents a significant opportunity for established suppliers in the cleaning and hygiene sector. Bids must be submitted no later than 12:00 on Friday, 27 March 2026, at the Municipal Supply Chain Management Unit located at the corner of Princess Magogo and King Zwelithini Street, Ulundi, 3838.

The tender (Reference: 03/2025/2026) follows a three-stage evaluation process: mandatory compliance, functionality scoring with a 70-point threshold, and final 80/20 preferential points allocation for price and specific goals.

Tender Overview and Key Details

This 36-month contract requires suppliers to deliver various cleaning materials to the Ulundi Municipality offices. Prices remain fixed for the first 12 months, with annual CPI-linked adjustments thereafter subject to approval.

  • Closing Date: 27 March 2026 at 12:00 PM
  • Validity Period: 90 days from closing
  • Delivery Address: Tender Box, SCMU, Corner Princess Magogo and King Zwelithini Street, Ulundi
  • Enquiries: Mr TE Khoza at tkhoza@ulundi.gov.za or 035-874-5100

Scope of Supply: Cleaning Materials Required

The successful bidder must deliver items as ordered, with no guaranteed minimum quantities. The basket includes:

  • Brooms (hard, soft, squeegee), plastic rakes, dustpans
  • Gloves (PVC, rubber, surgical, leather, vital yellow)
  • Cleaning liquids: bleach, pine gel, fabric softener, floor cleaner, disinfectant
  • Paper products: toilet rolls (1-ply, 500 sheets), cotton swabs
  • Safety equipment: goggles, surgical masks, goggles gauze
  • Miscellaneous: mops, sponges, scourers, deodorizing blocks, steelwool

Equivalent brands to specified items are acceptable. All pricing must include delivery to municipality premises.

Mandatory Submission Requirements

Bidders must submit one original sealed bid with all pages initialled. The following documents are mandatory for administrative compliance:

  • MBD 1 (Invitation to Bid)
  • MBD 4 (Declaration of Interest)
  • MBD 5 (Declaration for procurement above R10 million)
  • MBD 6.1 (Preference Points Claim Form – PPPFA 2022)
  • MBD 8 (Declaration of Past SCM Practices)
  • MBD 9 (Certificate of Independent Bid Determination)
  • Valid Tax Clearance Certificate or SARS PIN
  • Full CSD Summary Report
  • Company registration documents (CIPRO)
  • Certified ID copies of all directors
  • Municipal account certificate (not in arrears > 90 days)
  • Certified proof of address for locality points

Failure to submit any mandatory document will result in disqualification during Phase 1.

Functionality Evaluation (Phase 2)

Bidders must score a minimum of 70 out of 100 points to proceed to Phase 3.

  • References (50 points): Three reference letters (client letterhead, contact person, project value R300k+) from the past 5 years for similar cleaning material supplies. Three letters = 50 points; two = 30; one = 10; none = 0.
  • Experience (50 points): Company experience in cleaning material supply. 5+ years = 50 points; 3-4 years = 30; 1-2 years = 10; less = 0. Attach company profile.

Preference Points: Specific Goals (20 Points)

The 80/20 preference point system applies. Price scores 80 points; specific goals score 20, verified via CSD and supporting documents.

  • Black ownership (≥51%): 2 points
  • Women ownership (≥30%): 4 points
  • Disability ownership: 5 points (attach certificate)
  • Youth ownership (≥30%): 4 points
  • Locality: Ulundi = 5 points; Zululand District = 3; KZN = 1; other provinces = 0

Points are claimed on MBD 6.1 with supporting evidence. Incorrect claims may result in disqualification or contract cancellation.

Pricing and Contract Conditions

The total bid price for evaluation is the sum of all priced items on the pricing schedule (pages 38-40). Prices must be VAT inclusive and firm for 12 months. Annual escalations require written motivation and CPI proof.

The municipality may conduct financial standing checks via the bidder’s bank. Unsuccessful bidders will not be compensated for preparation costs.

Related opportunity: Limpopo Treasury Seeks Window Cleaning Bids for Multiple Sites

Download Official Tender Documents

Access the full bid document using the link below:

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