The Ingonyama Trust Board has issued a Request for Quotation (RFQ) under reference number ITB/10/02/2026 for the appointment of a service provider to supply and manage a 36-month subscription to Adobe Creative Cloud software. This procurement supports the Trust’s Communications Unit in delivering high-quality visual content, publications, and multimedia materials that advance its mandate of administering communal land in KwaZulu-Natal on behalf of traditional communities.
Overview of the Ingonyama Trust Board Software Licensing RFQ
Published on 3 March 2026, this RFQ is open to accredited Adobe resellers and OEM partners registered on the Central Supplier Database (CSD). The contract covers a comprehensive suite of creative applications essential for modern communications, branding, and digital storytelling within a public trust institution.
Scope of Supply: Adobe Creative Cloud Subscription Requirements
The scope includes a 36-month (3-year) subscription to the following Adobe Creative Cloud applications:
- Graphic Design: Adobe Photoshop, Illustrator, InDesign, Lightroom
- Video Editing: Adobe Premiere Pro
- Asset Management: Adobe Stock (for licensed imagery and templates)
All licenses must be user-based annual subscriptions, not perpetual or transactional licenses. The successful bidder will provide full access, technical support, and license management throughout the contract period, with seamless renewal processes at each anniversary.
Key Submission Deadlines and Contact Information
Interested bidders must submit their quotations by 10:00 AM on Tuesday, 10 March 2026 via email to thabiso.khenisa@ingonyamatrust.org.za. Late, incomplete, or non-compliant submissions will not be considered.
For inquiries:
- Ms. Thabiso Khenisa – 033 846 9900 | thabiso.khenisa@ingonyamatrust.org.za
- Mr. Simpiwe Mxakaza (Technical) – 033 846 9918 | simpiwe.mxakaza@ingonyamatrust.org.za
There is no compulsory briefing session.
Mandatory Documentation and Compliance Criteria
To be considered responsive, bidders must include:
- A valid SARS Tax Compliance PIN
- Proof of registration on the Central Supplier Database (CSD)
- A B-BBEE certificate or sworn affidavit (EME/QSE acceptable)
- A valid Adobe OEM or reseller authorization letter confirming partnership status
- Fully completed Standard Bidding Documents (SBDs) as included in the RFQ
- Quotation on official company letterhead, signed and dated
All pricing must be firm, inclusive of VAT, and remain valid for 90 days from the closing date.
Evaluation Methodology and Preference Point Allocation
This RFQ will be evaluated under the 80/20 Preferential Procurement System:
- 80 points for competitively priced, compliant offers
- 20 points for specific empowerment goals:
- Black ownership
- Women ownership
- Youth ownership
- Disability ownership
Preference claims must be supported by certified documentation from the CSD report and B-BBEE affidavit. Unverified claims receive zero points.
Only accredited Adobe partners will be evaluated—resellers without formal authorization will be disqualified.
Related opportunity: Johannesburg Water Seeks 80 Adobe Acrobat DC Pro Licenses
How to Access and Submit the Tender Documents
The complete RFQ documentation is available for download from the National Treasury’s eTenders portal:
Tender Document Download Link
Submissions must be emailed exclusively to thabiso.khenisa@ingonyamatrust.org.za with the subject line:
“RFQ ITB/10/02/2026 – [Your Company Name]”
Bidders are strongly encouraged to review all specifications, confirm Adobe partnership status, and ensure full compliance before submission.
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