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Umzimvubu Seeks Agri-Contractors for 2-Year Ploughing Mechanization

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The Umzimvubu Local Municipality in the Eastern Cape has issued an open Request for Bid for the appointment of service providers to conduct ploughing mechanization across 28 wards over a two-year period. The initiative supports local agrarian development and poverty alleviation through structured maize field preparation. The tender is divided into five (5) geographic clusters, with separate bid documents for each. Submissions must be hand-delivered by 12:00 on Friday, 6 March 2026, to the Municipal offices in Mount Frere.

This is a strategic opportunity for agricultural contractors with machinery, technical expertise, and experience in public sector farming programmes.

Project Scope: Structured Agrarian Support Across Five Clusters

The successful bidders will perform comprehensive mechanized field operations, including:

  • Ripping
  • First and second disking
  • Planting
  • Pre- and post-emergence spraying
  • Top dressing

Work will be carried out on yellow maize fields across 28 wards, grouped into five distinct clusters. Each cluster covers specific villages and hectare allocations, with Cluster A (65 ha) and Cluster B (90 ha) already defined. Total project area exceeds 300 hectares.

Mandatory Requirements and Documentation

Bidders must submit:

  • Valid registration on the Central Supplier Database (CSD)
  • SARS Tax Compliance PIN or clearance certificate
  • B-BBEE Certificate or sworn affidavit
  • Certified ID copies of managing directors/owners
  • Completed Municipal Bidding Documents: MBD 1, MBD 4, MBD 6.1, MBD 8, and MBD 9
  • Proof of municipal account compliance (no arrears beyond 30 days) via statement, affidavit, lease agreement, or residential confirmation
  • Evidence of suitable agricultural machinery and operational capacity

Joint ventures must provide a notarised agreement and ensure all partners meet these criteria.

Evaluation Criteria: Functionality and 80/20 Preference System

Bids will be assessed using a three-stage process:

  1. Administrative Compliance: Verification of all mandatory documents
  2. Functionality Assessment: Based on Capacity (40 points), Experience (40 points), and Methodology (20 points) – minimum 70 points required to proceed
  3. 80/20 Preferential Procurement Scoring:
    • 80 points: Price competitiveness
    • 20 points: Specific Goals – 4 points each for:
      • 50%+ youth ownership
      • 50%+ female ownership
      • 100% Black ownership
      • Disability inclusion
      • Locality within Umzimvubu Local Municipality

Preference will be given to local SMMEs and cooperatives.

Submission Guidelines and Key Deadlines

  • Closing Date & Time: 6 March 2026 at 12:00
  • Submission Address:
    Tender Box, Umzimvubu Local Municipality,
    Dabula Street, Sophia, Mount Frere, 5090
  • Format: Sealed envelope clearly marked with the Cluster name and bid number (e.g., “Cluster A – UMZ/2026-27/LED/05”)
  • Late, emailed, faxed, or postal submissions will not be accepted

Bid validity must be 90 days from the closing date.

Related opportunity: ARC Seeks Tillage Services Provider for Damplaats Farm

Access Tender Documents and Contact Information

Download the complete bid packages for all five clusters:

For inquiries:

  • Technical: Mr. A. Makanda – 039 255 8500 | makanda.azola@umzimvubu.gov.za
  • SCM: Mr. X. Blaweni – 039 255 8554 | blaweni.xolisa@umzimvubu.gov.za

All questions must be submitted in writing. The Municipality reserves the right to cancel the tender or award no contract.

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