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Department of Agriculture Invites Quotations for Supply of PPE

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The National Department of Agriculture, Land Reform and Rural Development has issued a Request for Quotation (RFQ) under reference number 5/2/1/1/2025-2026/223 for the appointment of a service provider to supply and deliver Personal Protective Equipment (PPE) to its offices in Pretoria. The procurement supports occupational health and safety compliance across departmental operations. Submissions must be hand-delivered by 11:00 on Thursday, 19 February 2026, to the Department’s offices in Pretoria.

This is a time-sensitive opportunity with a narrow response window—suppliers are urged to act promptly and ensure full compliance.

Scope of Supply: Comprehensive PPE for Government Operations

The successful service provider will supply a range of certified PPE items, including:

  • Head protection (hard hats, bump caps)
  • Eye and face protection (safety goggles, face shields)
  • Hearing protection (earmuffs, earplugs)
  • Respiratory protection (N95 masks, respirators)
  • Hand protection (cut-resistant, chemical-resistant, and general-purpose gloves)
  • Foot protection (steel-toe boots, safety shoes)
  • High-visibility clothing and protective overalls

All items must be new, unused, SABS-compliant, and accompanied by valid certificates of compliance.

Mandatory Submission Requirements

To be considered, quotations must include:

  • A formal quote on company letterhead with firm, VAT-inclusive pricing
  • Valid SARS Tax Compliance PIN or clearance certificate
  • Proof of registration on the Central Supplier Database (CSD)
  • B-BBEE Certificate or sworn affidavit (Level 1–8 or EME/QSE)
  • Completed Standard Bidding Documents: SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim)
  • Company registration documents (CK1) and certified ID copy of the signatory

Quotations must be submitted exclusively via hand delivery—no emails, faxes, or postal submissions will be accepted.

Evaluation Criteria: 80/20 Preferential Procurement System

Quotations will be scored using the 80/20 system:

  • 80 points: Price (lowest compliant quote = 80; others scored proportionally)
  • 20 points: Specific Goals, including Black, women, youth, disability, and military veteran ownership

Only complete, responsive, and compliant submissions will be evaluated.

Submission Guidelines and Key Deadlines

  • Closing Date & Time: 19 February 2026 at 11:00
  • Submission Address:
    Quotation Box, Reception,
    Department of Agriculture, 600 Lillian Ngoyi Street (formerly Steve Biko Road), Pretoria
  • Format: Sealed envelope clearly marked with “5/2/1/1/2025-2026/223 – PPE Supply”
  • Late or incomplete submissions will be disqualified

Bid validity must be 60 days from the closing date.

Related opportunity: Maluti-a-Phofung Seeks PPE Suppliers for 3-Year Panel

Access Tender Documents and Contact Information

Download the complete RFQ package:

For inquiries:

  • Technical: Ms. Mimi Sibisi – 012 319 6271 | Mimis@dalrrd.gov.za
  • SCM: Ms. Edith Matjila – 012 312 8363 | edith.matjila@nda.gov.za

All questions must be submitted in writing. The Department reserves the right to cancel the RFQ or award no contract.

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