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DMPR Tender: 3-Year Managed Backup & Cloud Services

MoBy Updated:No Comments3 Mins Read

The Department of Mineral and Petroleum Resources (DMPR) has issued an open Request for Bid under reference number DMPR/020/2025/26 for the appointment of a suitably qualified service provider to deliver comprehensive managed backup services, including the implementation of a secure cloud backup solution, ongoing maintenance, and technical support for a period of three (3) years. The contract will safeguard critical mining application data hosted on Microsoft Azure and ensure business continuity across national operations. Submissions close at 11:00 on Wednesday, 18 February 2026.

A compulsory virtual briefing session will be held on 3 February 2026 at 10:00 via Microsoft Teams—attendance is mandatory for all bidders.

Scope of Work: End-to-End Data Protection and Disaster Recovery

The successful bidder will implement and manage a robust backup and disaster recovery solution covering:

  • Full daily backups of all DMPR systems, including the mining application on Microsoft Azure
  • Incremental backups as needed to minimise data loss
  • Offsite replication to a geographically separate location (Johannesburg Regional site)
  • 24/7 monitoring, alerting, and rapid restoration capabilities
  • Compliance with POPIA, cybersecurity standards, and government ICT policies
  • User training, documentation, and quarterly performance reporting

All services must guarantee ≥99.9% uptime and meet strict recovery time (RTO) and point (RPO) objectives.

Mandatory Technical and Compliance Requirements

Bidders must demonstrate:

  • Valid registration on the Central Supplier Database (CSD)
  • SARS Tax Compliance PIN or clearance certificate
  • B-BBEE Certificate or sworn affidavit (Level 1–8 or EME/QSE)
  • Three verifiable references for similar cloud backup or managed IT services contracts in the past five years
  • Certified technical staff with expertise in Azure, backup orchestration, and disaster recovery
  • Completed Standard Bidding Documents: SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim)

Joint ventures must ensure all partners meet these requirements.

Evaluation Process: Functionality and 80/20 Preference System

Proposals will be assessed in two phases:

  1. Functionality Evaluation: Based on technical design, experience, staffing, and disaster recovery methodology
  2. 80/20 Preferential Procurement Scoring:
    • 80 points: Price (lowest compliant = 80)
    • 20 points: Specific Goals (Black, women, youth, disability ownership, and SMME status)

Only bidders who pass the functionality threshold will proceed to price evaluation.

Compulsory Briefing and Submission Guidelines

  • Compulsory Briefing: 3 February 2026 at 10:00 via Microsoft Teams
    • Meeting ID: 370 719 057 674 89
    • Passcode: x2MP2MV9
  • Closing Date & Time: 18 February 2026 at 11:00
  • Submission Address:
    Bid Box, Department of Mineral and Petroleum Resources,
    Building 2B, Trevena Campus, Cnr Meintjes & Francis Baard Streets, Sunnyside, Pretoria, 0007
  • Format: Sealed envelope clearly marked with “DMPR/020/2025/26 – Managed Backup Services”
  • Late, emailed, faxed, or postal submissions will not be accepted

Bid validity must be 120 days from the closing date.

Related opportunity: GEP Tender: Sage Pastel Accounting Consultant Support for 3 years

Access Tender Documents and Contact Information

Download the complete bid package:

For inquiries:

  • Technical: Mr. Tebogo Katjeni – 012 444 3197 | tebogo.katjeni@dmpr.gov.za
  • SCM Administration: Ms. Nomsa Mokoena – 012 444 3191 | nomsa.mokoena@dmpr.gov.za

All questions must be submitted in writing by 10 February 2026. Responses will be shared with all bidders via the eTenders portal.

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