The KwaZulu-Natal Department of Public Works (Head Office) has issued a Request for Quotation under reference number ZNQSRO26-2025/2026 for the supply and delivery of 133 boxes of A4 photocopy paper (80gsm, 5 reams per box) to its Southern Region office in Pietermaritzburg. This is a straightforward, one-time procurement to support administrative operations across the department. Submissions must be delivered in hard copy by 11:00 on Tuesday, 20 January 2026, to the Department’s offices at 10 Prince Alfred Street Extension.
Given the short response window, suppliers are encouraged to act promptly and ensure full compliance with submission requirements.
Scope of Supply: Standard A4 Photocopy Paper
The successful supplier will deliver:
- 133 boxes of A4 photocopy paper
- Each box containing 5 reams (2,500 sheets total per box)
- Paper weight: 80gsm, white, standard quality suitable for office printers and copiers
- Delivery to: Southern Region Department of Public Works, 10 Prince Alfred Street Extension, Campsdrift, Pietermaritzburg, 3201
All goods must be new, unused, and within expiry date, with clear labelling indicating brand, GSM, and quantity.
Mandatory Submission Requirements
To be considered, quotations must include:
- A completed pricing schedule with unit price per box (inclusive of VAT) and total amount
- Valid SARS Tax Compliance PIN or printed tax clearance certificate
- Proof of registration on the Central Supplier Database (CSD) with full CSD report
- B-BBEE Certificate or sworn affidavit (if applicable)
- Company letterhead and contact details for follow-up
Quotations must be submitted in hard copy only—no electronic, faxed, or emailed submissions will be accepted.
Evaluation Criteria: 80/20 Preferential Procurement System
This RFQ will be evaluated using the 80/20 system as per the PPPFA Regulations 2022:
- 80 points: Price (lowest compliant quote = 80; others scored proportionally)
- 20 points: Specific Goals, including Black, women, youth, disability, and military veteran ownership
Only complete, responsive, and compliant quotations will be scored. Preference claims must be supported by documentation.
Submission Guidelines and Key Deadlines
- Closing Date & Time: 20 January 2026 at 11:00
- Submission Address:
Tender Box, Department of Public Works,
10 Prince Alfred Street Extension, Campsdrift, Pietermaritzburg, 3201 - Format: Sealed envelope clearly marked with “ZNQSRO26-2025/2026 – A4 Paper Supply”
- Late, emailed, faxed, or postal submissions will not be accepted
Bid validity must be 60 days from the closing date.
Access Tender Documents and Contact Information
Download the official documentation:
For inquiries:
- Contact: Ms. Odette Brits
- Email: odette.brits@kznworks.gov.za
- Phone: 033 897 1445
All questions must be submitted in writing. The Department reserves the right to cancel the RFQ or award no contract.
The KwaZulu-Natal Department of Public Works (Head Office) has issued a Request for Quotation under reference number ZNQSRO26-2025/2026 for the supply and delivery of 133 boxes of A4 photocopy paper (80gsm, 5 reams per box) to its Southern Region office in Pietermaritzburg. This is a straightforward, one-time procurement to support administrative operations across the department. Submissions must be delivered in hard copy by 11:00 on Tuesday, 20 January 2026, to the Department’s offices at 10 Prince Alfred Street Extension.
Given the short response window, suppliers are encouraged to act promptly and ensure full compliance with submission requirements.
Scope of Supply: Standard A4 Photocopy Paper
The successful supplier will deliver:
- 133 boxes of A4 photocopy paper
- Each box containing 5 reams (2,500 sheets total per box)
- Paper weight: 80gsm, white, standard quality suitable for office printers and copiers
- Delivery to: Southern Region Department of Public Works, 10 Prince Alfred Street Extension, Campsdrift, Pietermaritzburg, 3201
All goods must be new, unused, and within expiry date, with clear labelling indicating brand, GSM, and quantity.
Mandatory Submission Requirements
To be considered, quotations must include:
- A completed pricing schedule with unit price per box (inclusive of VAT) and total amount
- Valid SARS Tax Compliance PIN or printed tax clearance certificate
- Proof of registration on the Central Supplier Database (CSD) with full CSD report
- B-BBEE Certificate or sworn affidavit (if applicable)
- Company letterhead and contact details for follow-up
Quotations must be submitted in hard copy only—no electronic, faxed, or emailed submissions will be accepted.
Evaluation Criteria: 80/20 Preferential Procurement System
This RFQ will be evaluated using the 80/20 system as per the PPPFA Regulations 2022:
- 80 points: Price (lowest compliant quote = 80; others scored proportionally)
- 20 points: Specific Goals, including Black, women, youth, disability, and military veteran ownership
Only complete, responsive, and compliant quotations will be scored. Preference claims must be supported by documentation.
Submission Guidelines and Key Deadlines
- Closing Date & Time: 20 January 2026 at 11:00
- Submission Address:
Tender Box, Department of Public Works,
10 Prince Alfred Street Extension, Campsdrift, Pietermaritzburg, 3201 - Format: Sealed envelope clearly marked with “ZNQSRO26-2025/2026 – A4 Paper Supply”
- Late, emailed, faxed, or postal submissions will not be accepted
Bid validity must be 60 days from the closing date.
Access Tender Documents and Contact Information
Download the official documentation:
For inquiries:
- Contact: Ms. Odette Brits
- Email: odette.brits@kznworks.gov.za
- Phone: 033 897 1445
All questions must be submitted in writing. The Department reserves the right to cancel the RFQ or award no contract.
