The Border Management Authority (BMA) has issued a Request for Quotation (RFQ) under reference N002L2612RFQ00186 for the Provision of Catering Services (Breakfast and Lunch) on 18 December 2025 at the Beitbridge Port of Entry, Musina, Limpopo. This one-day engagement supports a scheduled operational event involving BMA personnel and stakeholders at South Africa’s busiest land border post. The RFQ was published on Monday, 1 December 2025, with a strict closing deadline of Thursday, 04 December 2025 at 11:00 AM.
Tender Overview and Event Context
As a key agency responsible for integrated border management, the BMA regularly hosts coordination meetings, training sessions, and stakeholder engagements at its ports of entry. The 18 December 2025 event requires professional, timely, and hygienic catering for an estimated group of attendees, with services to be rendered on-site at the N1 Route, Beitbridge Port of Entry, Musina, 0900.
Scope of Catering Services Required
The appointed service provider will be responsible for the end-to-end delivery of:
- Breakfast service for all attendees, including hot beverages (coffee, tea), fruit juice, and light breakfast items
- Lunch service, comprising a balanced hot meal with protein, starch, vegetables, and dessert
- Provision of disposable or reusable crockery, cutlery, serviettes, and serving equipment
- On-site setup, service, and cleanup within the designated timeframe
All food must comply with the Certificate of Acceptability (CoA) under the National Health Act and be prepared in a registered, sanitary kitchen. The caterer must ensure food safety throughout transport and service, with meals served at the specified event time.
Mandatory Documentation and Compliance
To be considered responsive, bidders must submit the following via the eTenders portal:
- A completed and signed RFQ document, including all annexures (SBD 1, SBD 4, SBD 6.1, and pricing schedule)
- Valid SARS Tax Compliance Status (TCS) PIN
- Proof of registration on the Central Supplier Database (CSD)
- B-BBEE certificate or sworn affidavit (for EMEs/QSEs)
- Certificate of Acceptability (CoA) for food handling
- Official quotation on company letterhead, inclusive of VAT and all costs
Hand-delivered, emailed, faxed, or couriered submissions will not be accepted.
Evaluation Criteria and Preference Points
The RFQ will be evaluated using the 80/20 Preferential Procurement System:
- 80 points for price competitiveness (lowest compliant quote receives full points)
- 20 points for specific empowerment goals, including Black, women, youth, and disability ownership
All preference claims must be substantiated with certified documentation. Bidders failing to meet administrative or technical requirements will be disqualified.
Submission Guidelines and Key Deadlines
- RFQ Published: 1 December 2025
- Closing Date & Time: 04 December 2025 at 11:00 AM
- Submission Method: Electronic only via the National Treasury’s eTenders portal:
Submit Quotation – N002L2612RFQ00186
The quoted price must be firm, all-inclusive (VAT, transport, labour), and valid for 120 days from the closing date.
For technical inquiries, contact Mr. Thulani Mthembu at 012-065-1147 or Thulani.Mthembu@bma.gov.za.
For supply chain questions, email suppliers.enquiries@bma.gov.za.
Related opportunity: JDA Hospitality & Catering Panel RFP – 36 Months
How to Access and Submit the Quotation
The complete RFQ documentation is available for download from the National Treasury’s eTenders portal:
QUOTE PACK – PROVISION OF BREAKFAST AND LUNCH.pdf
With only three days to respond and no physical submissions permitted, this RFQ offers qualified caterers in Limpopo and surrounding provinces a time-sensitive opportunity to support a national border security entity. Bidders are strongly urged to prepare swiftly and submit complete, compliant proposals before the 4 December 2025 deadline.
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