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    PRASA Cleaning Services Tender – Mariska Student Accommodation

    MoBy No Comments4 Mins Read

    The Passenger Rail Agency of South Africa (PRASA) has officially released a Request for Proposal (RFP) for the appointment of one service provider to deliver comprehensive cleaning services at the Mariska Student Accommodation facility in Gqeberha, Eastern Cape. This tender, numbered ECR/RAIL/F/03/09/2025, represents a 36-month contract opportunity aimed at maintaining high hygiene, safety, and aesthetic standards in a facility that supports student well-being and institutional reputation.

    Overview of the PRASA Cleaning Services Tender

    PRASA is seeking a qualified, experienced, and compliant service provider to manage daily, deep, and specialized cleaning operations across the Mariska Student Accommodation complex. Located at the Port Elizabeth Railway Station precinct, the facility includes student rooms, staff offices, common areas, ablution blocks, kitchens, laundry rooms, computer labs, and external zones such as parking and landscaping areas. With the previous contract concluding on 30 September 2025, PRASA has prioritised continuity and elevated service standards—especially in light of post-pandemic health imperatives.

    Scope of Work and Service Expectations

    The scope of work outlined in the RFP is extensive and detailed, requiring a comprehensive cleaning regimen for the entire Mariska Student Accommodation facility. The successful bidder will be responsible for delivering a full suite of services to ensure the highest level of cleanliness and hygiene. Key responsibilities include:

    • Routine Cleaning: Performing daily and weekly general cleaning across all areas of the facility.
    • Specialized Services: Conducting deep cleaning twice a year and providing Covid-19 disinfecting and decontamination of surfaces.
    • Horticultural Maintenance: Managing external areas, including grass cutting, weed removal, and pruning of trees.
    • Area Coverage: Cleaning all specific zones, including student rooms, staff offices, kitchens, bathrooms, computer labs, laundry rooms, common areas, entrances, corridors, and parking lots.
    • Detailed Procedures: Adhering to meticulous specifications, frequencies, and daily cleaning procedures provided in the RFP to guarantee consistent, high-quality results.
    • Provision of Resources: Supplying all necessary cleaning materials, consumables, machinery, and equipment required to perform the services effectively.
    • Regulatory Compliance: Ensuring full compliance with all applicable health, safety, and environmental legislation.

    Mandatory Compliance and Evaluation Criteria

    The evaluation process is structured in stages:

    1. Compliance verification (automatic disqualification for missing mandatory documents),
    2. Technical assessment (minimum 60% threshold required to proceed),
    3. Price and Specific Goals scoring (80 points for price, 20 for BBBEE-related goals such as Black women, youth, or persons with disabilities ownership).

    Bidders will be scored on organisational experience (up to five similar projects in the last five years), supervisor qualifications, and financial capacity—including operating cash flow ratios. Preference points are claimable under the 80/20 Preferential Procurement Regulations.

    Important Dates and Briefing Session Information

    A compulsory briefing session will be held on 20 November 2025 at 10:00 AM at the PRASA Port Elizabeth Station Foyer. Attendance is mandatory; failure to attend may result in disqualification. Questions must be submitted by 25 November 2025, with responses published by 28 November 2025.

    All clarifications and addenda will be shared via the eTender portal and the designated contact email. Bidders are urged to monitor www.etenders.gov.za regularly for updates.

    Related opportunity: Foskor Invites Proposals for Specialized Rope Access Silo Cleaning

    How to Access and Submit Tender Documentation

    The full tender documentation is available for free download from the National Treasury’s eTender Publication Portal. Interested parties must also email their contact details to Simnikiwe.Nqulo@prasa.com to ensure inclusion in official communications.

    Tender Documents:

    1. RFP Document – Mariska (Main)
    2. Annexure A – Pricing Schedule
    3. Annexure B – RFP Clarification Form
    4. Annexure C – Appendices

    For inquiries, contact Simnikiwe Nqulo at 043-700-2331 or simnikiwe.nqulo@prasa.com .

    This RFP underscores PRASA’s commitment to operational excellence, statutory compliance, and socio-economic transformation. Service providers with a proven track record in institutional cleaning and BBBEE alignment are strongly encouraged to apply before the 10 December 2025 deadline.

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