The KwaZulu-Natal Department of Public Works (Head Office) has launched a competitive Request for Quotation (RFQ) under reference number ZNQSRO17/2025-2026 for the supply and delivery of Personal Protective Equipment (PPEs) to support operations within its Southern Regional Office. This is a significant opportunity for suppliers of safety gear and workwear to secure a government contract that directly contributes to worker safety in infrastructure and maintenance projects.
Published on Thursday, 2 October 2025, with a closing date of Monday, 13 October 2025 at 11:00 AM, this open tender emphasizes compliance, inclusivity, and socio-economic transformation through preferential procurement policies.
The successful supplier will provide high-quality, durable PPE to protect field staff engaged in construction, facility maintenance, and site management activities across the region.
Overview of ZNQSRO17/2025-2026 PPE Supply Quotation
This RFQ aims to procure essential personal protective clothing for employees and contractors working under the Southern Regional Office of the Department of Public Works. The initiative supports occupational health and safety standards by ensuring all personnel have access to compliant protective gear while performing hazardous duties.
The contract duration covers a standard period, with deliveries made against official purchase orders issued during the bid validity window. All goods must meet or exceed relevant SANS specifications and be suitable for use in demanding environmental conditions.
As part of KZN’s commitment to equitable economic participation, this tender offers preference points for enterprises owned by women and youth, aligning with national transformation goals.
Bid Submission Deadline and Delivery Instructions
All quotations must be submitted by:
- Closing Date: Monday, 13 October 2025
- Time: 11:00 AM (No late submissions accepted)
- Submission Method: Sealed envelope deposited into the official Tender Box
- Location: Department of Public Works, 10 Prince Alfred Street Extension, Campsdrift, Pietermaritzburg, 3201
Quotations may also be mailed to: Private Bag X9059, Pietermaritzburg, 3200
Each submission must:
- Be clearly labelled with the tender number (ZNQSRO17/2025-2026) and full description
- Remain valid for 90 days from the closing date
- Be signed in original ink by an authorized representative
- Include all required supporting documents
Incomplete, unsigned, or non-compliant bids will be disqualified during the administrative screening phase.
Scope of Work: Supply and Delivery of Personal Protective Equipment
The appointed supplier will deliver a range of personal protective clothing items, including but not limited to:
- High-visibility vests and jackets
- Safety overalls and coveralls
- Steel-toe boots and protective footwear
- Hard hats and head protection
- Gloves (mechanic, chemical, cut-resistant)
- Ear and eye protection gear
Deliveries are required at:
Department of Public Works – Southern Regional Office
10 Prince Alfred Street Extension, Campsdrift, Pietermaritzburg, 3201
Items must be new, unused, and within expiry dates where applicable. Packaging should ensure protection during transit, and each delivery must be accompanied by a packing slip and invoice. The supplier must also maintain stock availability to fulfill urgent or emergency orders as needed.
Preference Points System: Support for Women and Youth-Owned Enterprises
This tender operates under the 80/20 preference points system, where up to 20 points can be claimed based on specific socio-economic development goals. Notably, this bid awards:
- 10 points for ownership by youth (aged 18–35)
- 10 points for ownership by women
These targeted incentives reflect the provincial government’s focus on empowering historically disadvantaged individuals and fostering inclusive entrepreneurship. To claim these points, bidders must submit a valid BBBEE affidavit or verification certificate confirming ownership structure.
Only bidders who pass the administrative compliance stage will proceed to scoring.
Mandatory CSD Registration and Compliance Requirements
To qualify for consideration, all bidders must meet the following mandatory requirements:
- Be registered on the Central Supplier Database (CSD) – registration is compulsory and non-negotiable
- Submit proof of tax clearance or SARS PIN
- Provide a completed BBBEE affidavit or status certificate
- Complete and sign all bidding forms (SBD 3.1, SBD 4, etc.)
- Include a company resolution authorizing the signatory
- Ensure all documents are fully filled out in legible handwriting or digitally processed without alterations
Failure to meet any of these criteria will result in automatic disqualification.
Additionally, the department reserves the right not to award to the lowest bidder, prioritizing value for money, quality, and long-term service reliability over cost alone.
How to Access Tender Documents – Full Download Links
All tender documents are available free of charge via the National Treasury e-Tenders Portal:
Related opportunity: Gauteng Health Tender: Supply of CHW Kit Bags for 3 Years
Contact Information for Quotation Enquiries
For administrative, technical, or procedural questions related to this RFQ:
- Ms P. Mbatha
Email: phindle.mbatha@kznworks.gov.za
Tel: 033 897 1351
Additional support is available from:
- Ms Janet Ngidi
Tel: 033 897 1445
Email: janet.ngidi@kznworks.gov.za
All enquiries should be submitted in writing via email at least five (5) working days before the closing date to allow time for response. Verbal inquiries will not be entertained to ensure fairness and transparency.
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